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Workwear Order Planner

Vitrin Online · Free purchasing tool

Confirm your sizes.
Prepare your order list.

For your workwear order, enter the number of people, pieces per person and spares for each product and size. Calculate the total, then download your list as a CSV file or copy the quotation summary.

1 Product and size2 Quantity and spares3 List and quotation summary

Your order plan

Add a separate row for each product, colour, size and delivery point. If the same person receives different products, plan those products in separate rows. Do not enter employee names, contact details or body measurements.

JavaScript must be enabled in your browser for the calculation. Manual calculation: number of people × pieces per person + spare pieces. Create separate rows by product, size, colour and delivery point.

Calculation example: For size M polo shirts, 12 people × 2 pieces + 2 spares = 26 pieces. For size L polo shirts, 8 people × 2 pieces = 16 pieces. The total of the two rows is 42 pieces. This example is not a recommended size distribution.

How do you check your list before requesting a quotation?

Quantity check

Enter the model and colour you have chosen in the product field. Do not combine different models with the same size name in a single row.
Enter each size separately. Keep the number of pieces per person separate from the total number of people.
Specify spares separately. The tool does not apply an automatic spare percentage; set the quantity according to your own needs.
If there are several delivery points, keep the same product and size in separate rows for each point.

Product and quotation check

Confirm sizes using the size chart of the chosen product and, where possible, a sample or fitting. The tool does not estimate sizes from height or weight.
Prepare the application position and colour note for your logo. Ask about printing or embroidery suitability for each specific product.
Check stock, unit price, application cost, VAT, shipping and delivery terms on the written quotation.
Do not infer the suitability of protective equipment from this quantity tool; product documentation and the workplace risk assessment are addressed separately.

Is the total the number of employees?

No. The total is the number of pieces across all rows. If you plan a polo shirt and trousers for the same employee, each product is added to the total separately. The tool does not calculate the number of unique employees.

Can I use different sizing systems?

Yes. In the size field you can enter S, M, XL, 48 or any other code the product uses. These codes are not assumed to be equivalent to one another. Keep the product/model details on every line.

Does this list guarantee prices or stock?

No. This is an order preparation tool. Product availability, logo application, prices and delivery terms are confirmed separately; creating the list does not constitute an order confirmation.

Can I use the list later?

You can download your CSV file and keep it in your own spreadsheet. You can also download the quotation summary as a TXT file. The tool does not save automatically or import files.

Prepared by: Vitrin Online · Tool version 1.1 · Updated: 7 October 2026